# Inventory New Devices

# Naming Convention

##### Use each of the following separated by a dash.

- Start with the last two digits of fiscal year of purchase
- Device type 
    - 01 Laptop
    - 02 Desktop
    - 03 Tablet
    - 04 OPS
    - 05 Docking station
    - 06 TIO Display
    - 07 Touch Display
    - 08 Monitor
- User Type 
    - 1 Teacher
    - 2 Staff (Kitchen, Maintenance)
    - 3 Admin (Super's Office, Principals, Office staff)
    - 4 Student
- Funding Code 
    - 01 General
    - 02 Special Education
- Sequential three-digit device number

**Example:**

**23-01-4-01-043**

# Non networked purchases

When purchasing devices (not leased) that are not networked, use the Follett Resource Management barcodes, found in the SRS Library.

Examples:   
Audio equipment, Cameras, 3D printers, Laser Cutters, Die cutters

# Adding Resources and Items to Resource Manager

<span class="TextRun SCXW147898751 BCX8" data-contrast="auto" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW147898751 BCX8">Catalog:</span></span><span class="EOP SCXW147898751 BCX8" data-ccp-props="{"201341983":0,"335559739":160,"335559740":259}"> </span>

<span class="TextRun SCXW147898751 BCX8" data-contrast="auto" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW147898751 BCX8">D</span><span class="NormalTextRun SCXW147898751 BCX8">ata to enter when we </span><span class="NormalTextRun SCXW147898751 BCX8">acquire</span><span class="NormalTextRun SCXW147898751 BCX8"> a </span><span class="NormalTextRun SCXW147898751 BCX8">new model</span><span class="NormalTextRun SCXW147898751 BCX8"> “</span><span class="NormalTextRun SCXW147898751 BCX8">resource</span><span class="NormalTextRun SCXW147898751 BCX8">”</span><span class="NormalTextRun SCXW147898751 BCX8">:</span></span><span class="EOP SCXW147898751 BCX8" data-ccp-props="{"201341983":0,"335559739":160,"335559740":259}"> </span>

<span class="TextRun SCXW147898751 BCX8" data-contrast="auto" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW147898751 BCX8">“</span><span class="NormalTextRun SCXW147898751 BCX8">Make</span><span class="NormalTextRun SCXW147898751 BCX8">”</span><span class="NormalTextRun SCXW147898751 BCX8">: Lenovo</span></span><span class="EOP SCXW147898751 BCX8" data-ccp-props="{"201341983":0,"335559739":160,"335559740":259}"> </span>

<span class="TextRun SCXW147898751 BCX8" data-contrast="auto" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW147898751 BCX8">“</span><span class="NormalTextRun SCXW147898751 BCX8">Model</span><span class="NormalTextRun SCXW147898751 BCX8">”</span><span class="NormalTextRun SCXW147898751 BCX8">: 300e</span> <span class="NormalTextRun SCXW147898751 BCX8">(</span><span class="NormalTextRun SCXW147898751 BCX8">School temporary while in covid mode)</span></span><span class="EOP SCXW147898751 BCX8" data-ccp-props="{"201341983":0,"335559739":160,"335559740":259}"> </span>

<span class="TextRun SCXW147898751 BCX8" data-contrast="auto" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW147898751 BCX8">“</span><span class="NormalTextRun SCXW147898751 BCX8">Description</span><span class="NormalTextRun SCXW147898751 BCX8">”</span><span class="NormalTextRun SCXW147898751 BCX8">: 300e 3</span></span><span class="TextRun SCXW147898751 BCX8" data-contrast="auto" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun Superscript SCXW147898751 BCX8" data-fontsize="11">rd</span></span><span class="TextRun SCXW147898751 BCX8" data-contrast="auto" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW147898751 BCX8"> Gen MP56-10000</span><span class="NormalTextRun SCXW147898751 BCX8"> touchscreen</span><span class="NormalTextRun SCXW147898751 BCX8"> month/year </span><span class="NormalTextRun SCXW147898751 BCX8">acquired</span></span><span class="EOP SCXW147898751 BCX8" data-ccp-props="{"201341983":0,"335559739":160,"335559740":259}"> </span>

<span class="TextRun SCXW147898751 BCX8" data-contrast="auto" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW147898751 BCX8">“</span><span class="NormalTextRun SCXW147898751 BCX8">User Type</span><span class="NormalTextRun SCXW147898751 BCX8">”</span><span class="NormalTextRun SCXW147898751 BCX8">: Student </span></span><span class="EOP SCXW147898751 BCX8" data-ccp-props="{"201341983":0,"335559739":160,"335559740":259}"> </span>

<span class="TextRun SCXW147898751 BCX8" data-contrast="auto" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW147898751 BCX8">Staff</span></span><span class="EOP SCXW147898751 BCX8" data-ccp-props="{"201341983":0,"335559685":720,"335559739":160,"335559740":259}"> </span>

<span class="TextRun SCXW147898751 BCX8" data-contrast="auto" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW147898751 BCX8">District</span></span><span class="EOP SCXW147898751 BCX8" data-ccp-props="{"201341983":0,"335559685":720,"335559739":160,"335559740":259}"> </span>

<span class="TextRun SCXW147898751 BCX8" data-contrast="auto" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW147898751 BCX8">“Year of Manufacture”: 20xx</span></span><span class="EOP SCXW147898751 BCX8" data-ccp-props="{"201341983":0,"335559685":0,"335559739":160,"335559740":259}"> </span>

<span class="EOP SCXW147898751 BCX8" data-ccp-props="{"201341983":0,"335559685":720,"335559739":160,"335559740":259}"> </span>

<span class="TextRun SCXW147898751 BCX8" data-contrast="auto" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW147898751 BCX8">Data to enter when </span><span class="NormalTextRun SCXW147898751 BCX8">a</span><span class="NormalTextRun SCXW147898751 BCX8">cquiring</span><span class="NormalTextRun SCXW147898751 BCX8"> a new</span> <span class="NormalTextRun SCXW147898751 BCX8">device</span><span class="NormalTextRun SCXW147898751 BCX8"> “item”</span><span class="NormalTextRun SCXW147898751 BCX8">:</span></span><span class="EOP SCXW147898751 BCX8" data-ccp-props="{"201341983":0,"335559739":160,"335559740":259}"> </span>

<span class="TextRun Underlined SCXW147898751 BCX8" data-contrast="auto" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW147898751 BCX8">Must</span></span><span class="TextRun SCXW147898751 BCX8" data-contrast="auto" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW147898751 BCX8"> have-</span></span><span class="EOP SCXW147898751 BCX8" data-ccp-props="{"201341983":0,"335559739":160,"335559740":259}"> </span>

<span class="TextRun SCXW147898751 BCX8" data-contrast="auto" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW147898751 BCX8">“</span><span class="NormalTextRun SCXW147898751 BCX8">Barcode</span><span class="NormalTextRun SCXW147898751 BCX8">”</span><span class="NormalTextRun SCXW147898751 BCX8">:</span> <span class="NormalTextRun SCXW147898751 BCX8">Asset tag</span></span><span class="EOP SCXW147898751 BCX8" data-ccp-props="{"201341983":0,"335559739":160,"335559740":259}"> </span>

<span class="TextRun SCXW147898751 BCX8" data-contrast="auto" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW147898751 BCX8">“</span><span class="NormalTextRun SCXW147898751 BCX8">District Identifier</span><span class="NormalTextRun SCXW147898751 BCX8">”</span><span class="NormalTextRun SCXW147898751 BCX8">:</span><span class="NormalTextRun SCXW147898751 BCX8"> Hostname</span><span class="NormalTextRun SCXW147898751 BCX8">/ Network address</span></span><span class="EOP SCXW147898751 BCX8" data-ccp-props="{"201341983":0,"335559739":160,"335559740":259}"> </span>

<span class="TextRun SCXW147898751 BCX8" data-contrast="auto" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW147898751 BCX8">As of Sept 2023- “Barcode” and “District </span><span class="NormalTextRun SCXW147898751 BCX8">Identifier</span><span class="NormalTextRun SCXW147898751 BCX8">” are the same</span></span><span class="EOP SCXW147898751 BCX8" data-ccp-props="{"201341983":0,"335559739":160,"335559740":259}"> </span>

<span class="TextRun SCXW147898751 BCX8" data-contrast="auto" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW147898751 BCX8">“</span><span class="NormalTextRun SCXW147898751 BCX8">Serial Number</span><span class="NormalTextRun SCXW147898751 BCX8">”</span><span class="NormalTextRun SCXW147898751 BCX8">: Serial number of the computer</span></span><span class="EOP SCXW147898751 BCX8" data-ccp-props="{"201341983":0,"335559739":160,"335559740":259}"></span>

# Imaging new devices

Fog Server

GLPI

**Machines must be turned on and pinged to GLPI before being distributed to students or staff.**