Inventory New Devices
How to name new computers, tablets, displays, projectors, and other acquisitions.
Naming Convention
Use each of the following separated by a dash.
- Start with the last two digits of fiscal year of purchase
- Device type
- 01 Laptop
- 02 Desktop
- 03 Tablet
- 04 OPS
- 05 Docking station
- 06 TIO Display
- 07 Touch Display
- 08 Monitor
- User Type
- 1 Teacher
- 2 Staff (Kitchen, Maintenance)
- 3 Admin (Super's Office, Principals, Office staff)
- 4 Student
- Funding Code
- 01 General
- 02 Special Education
- Sequential three-digit device number
Example:
23-01-4-01-043
Non networked purchases
When purchasing devices (not leased) that are not networked, use the Follett Resource Management barcodes.
Examples:
Audio equipment, Cameras, 3D printers, Laser Cutters, Die cutters
Adding Resources and Items to Resource Manager
Catalog:
Data to enter when we acquire a new model “resource”:
“Make”: Lenovo
“Model”: 300e (School temporary while in covid mode)
“Description”: 300e 3rd Gen MP56-10000 touchscreen month/year acquired
“User Type”: Student
Staff
District
“Year of Manufacture”: 20xx
Data to enter when acquiring a new device “item”:
Must have-
“Barcode”: Asset tag
“District Identifier”: Hostname/ Network address
As of Sept 2023- “Barcode” and “District Identifier” are the same
“Serial Number”: Serial number of the computer