Inventory New Devices

How to name new computers, tablets, displays, projectors, and other acquisitions.

• Naming Convention
• Non networked purchases
• Adding Resources and Items to Resource Manager
• Imaging new devices

Naming Convention

Use each of the following separated by a dash.

• Start with the last two digits of fiscal year of purchase
• Device type 
  • 01 Laptop
  • 02 Desktop
  • 03 Tablet
  • 04 OPS 
  • 05 Docking station 
  • 06 TIO Display
  • 07 Touch Display
  • 08 Monitor
• User Type
  • 1 Teacher
  • 2 Staff (Kitchen, Maintenance)
  • 3 Admin (Super's Office, Principals, Office staff)
  • 4 Student
• Funding Code
  • 01 General
  • 02 Special Education
• Sequential three-digit device number

Example:

23-01-4-01-043

Non networked purchases

When purchasing devices (not leased) that are not networked, use the Follett Resource Management barcodes, found in the SRS Library.

Examples: 
Audio equipment, Cameras, 3D printers, Laser Cutters, Die cutters

Adding Resources and Items to Resource Manager

Catalog: 

Data to enter when we acquire a new model “resource”: 

“Make”: Lenovo 

“Model”: 300e (School temporary while in covid mode) 

“Description”: 300e 3rd Gen MP56-10000 touchscreen month/year acquired 

“User Type”: Student  

Staff 

District 

“Year of Manufacture”: 20xx 

 

Data to enter when acquiring a new device “item”: 

Must have- 

“Barcode”: Asset tag 

“District Identifier”: Hostname/ Network address 

As of Sept 2023- “Barcode” and “District Identifier” are the same 

“Serial Number”: Serial number of the computer 

Imaging new devices

Fog Server

GLPI

Machines must be turned on and pinged to GLPI before being distributed to students or staff.